Home Maintenance Scheduling

HomeZada, Centriq, HomeBuddy — HVAC filters, water-softener salt, gutter cleaning, smoke-alarm batteries.

The "when did I last change the HVAC filter / clean the gutters / flush the water heater" problem. Most homeowners reinvent this in a Notes app and lose track. For inventory of the appliances themselves see Home Inventory & Insurance; for warranty / receipt / manual scanning see Insurance & Vital Documents and Self-Hosted Document Management; for chore-style recurring tasks see Chore & Cleaning Task Tracking; for self-hosted task systems see Self-Hosted Personal Apps.

Whole-home maintenance suites

★ HomeZada — paid + free; insurance-grade home inventory + maintenance + improvement tracking + finance. Free tier limits projects / documents; paid Premium / Pro tiers unlock unlimited. The most all-in-one option in 2026.
HomeBuddy — paid + free; lighter alternative; mobile-first.
HomeBinder — paid; pro-flavored; sometimes bundled by home inspectors at closing.
Dwellito, Houzz Pro — Houzz-flavored; design-leaning rather than maintenance-tracking. See Renovation & DIY Project Management.
BrightNest — sunset 2024; flagging because it still ranks in old "best of" lists.

★ Centriq — free; scan an appliance label, get manuals + maintenance tips + replacement-part lookup. Best-in-class for "what HVAC filter does this furnace take, and where's the manual." Closed-source, ad-flavored, but the OCR + database is genuinely useful.
manualslib.com, manualsonline.com — free web; download PDFs by model.
Manufacturer apps (LG ThinQ, GE Appliances, Samsung, Whirlpool) — appliance-specific reminders; closed clouds; varying quality.

★ Apple Reminders with monthly / quarterly / annual recurrence — the underrated default. Tag with #home, set 12-month recurrence for furnace tune-ups. Free, syncs everywhere, never goes out of business.
★ Vikunja — OSS task manager with proper recurring tasks + Kanban. CalDAV sync. See Self-Hosted Personal Apps.
Grocy chores module — Grocy can track "every 90 days: change Brita filter" alongside groceries; underrated overlap. See Pantry Inventory & Grocy.
Notion / Obsidian / TriliumNext — home-maintenance database templates. Works if you'll actually open it. See Self-Hosted Notes & Wiki.
Home Assistant + scheduled automations — for the "remind me when the smart sensor reports the filter is dirty" flavor. See Smart Home Hubs.
Calendar repeats — Apple / Google Calendar with annual events for "smoke-alarm battery, gutter clean, HVAC tune-up." See Productivity Calendar Apps and Family Calendars.

HVAC filter — every 1–3 months depending on filter rating; smart sensors via Home Assistant can fire when delta-P rises.
Water-softener salt — every 6–8 weeks; a pad scale + HA can alert.
Smoke-alarm battery — annual; aligned with daylight-savings.
Smoke-alarm replacement — 10 years from manufacture date (most people never do this).
Gutter cleaning — twice yearly; spring + fall.
Dryer vent cleaning — annual; major fire-safety win.
Water-heater flush — annual; doubles tank lifespan.
Furnace / AC tune-up — annual.
Refrigerator coils — twice yearly.
Garbage disposal cleaning — monthly.
Sump pump test — quarterly.
Septic tank pump-out — every 3–5 years.
Roof inspection — annual + after major storms.

All-in-one whole-home suite, willing to pay: HomeZada.
Apple-house, free, pragmatic: Apple Reminders + Calendar repeats.
OSS + self-host: Vikunja or Grocy chores.
Just need the manual + filter size for a specific appliance: Centriq.
Already run Home Assistant: automate sensor-triggered maintenance.
Renter, not owner: skip; landlord's problem, but keep a Notes list of "things I've reported."